H.O.T. Barbell Club LLC – Policies, Terms, and Legal Information
Address: 1455 W. Park Avenue. Redlands, CA 92373
Email: info@hotbarbell.com
Website: www.hotbarbell.com
Last Updated: October 29, 2025
1. Membership Policies & Gym Rules
Welcome to H.O.T. Barbell Club LLC, a 24/7 strength and conditioning facility dedicated to providing a respectful and safe training environment.
By purchasing or maintaining a membership, you agree to the following policies and rules.
Membership Agreement
By registering for a membership, you authorize H.O.T. Barbell Club LLC to charge your selected payment method on a recurring basis (monthly, every 6 months, or annually) unless you cancel before your next renewal.
Memberships renew automatically at the current rate.
You must keep valid payment information on file with adequate funds.
Failed auto-payments may incur a $25 processing fee.
Membership Cancellation
Cancellations must be submitted in writing—in person or via email to info@hotbarbell.com—at least five (5) days before the end of your current billing period.
Under California Civil Code §1812.84, you may cancel any membership contract by midnight of the fifth business day (excluding Sundays and holidays) after the date of purchase.
Early termination of a contracted membership may result in a $200 fee.
You retain access through your paid period; no prorated refunds are issued.
Memberships may be frozen or canceled without penalty in cases of death, active military duty, verified medical disability, or relocation > 25 miles away.
Special cancellations may receive prorated refunds, less a $50–$100 administrative fee.
Facility Access and Use
Members receive 24/7 access via a personal door code.
Unstaffed Hours: H.O.T. Barbell Club LLC operates without staff at certain times. During unstaffed hours, no employee is present to monitor activity, provide aid, or respond to emergencies.
By entering during unstaffed hours, you assume full responsibility and liability for your own safety, actions, and well-being.
Know emergency exits, the AED, and first-aid supplies; dial 911 in emergencies.
The Club is not liable for injury, accident, or medical events occurring during unstaffed periods.
Access Sharing: Do not share your door code or admit non-members. Violations may result in immediate termination and a $200 access-reset fee.
Equipment is first-come, first-served; cooperate courteously.
Return and re-rack all equipment after use.
TACKY is allowed only in the designated Atlas Stone area.
Improper use or leaving messes may result in a $25 cleaning fee or full replacement cost of damaged equipment.
H.O.T. Barbell Club LLC may temporarily limit access for filming, cleaning, or private events without prior notice.
Equipment Use and Safety
If you are unfamiliar with any equipment, ask for instruction before use.
You are solely responsible for safe operation.
Use of the facility—especially during unstaffed hours—is entirely at your own risk.
H.O.T. Barbell Club LLC is not responsible for injuries, illnesses, or property damage resulting from misuse, unsafe exercise practices, or unsupervised activity.
Outside Equipment
Members wishing to bring or store personal equipment must obtain prior approval.
The Club is not responsible for loss, theft, or damage to personal or stored items.
Outside equipment use may be restricted at any time.
Guests
Guests are welcome only with prior approval and must:
Sign a liability waiver before entry, and
Pay the day pass rate before training.
The sponsoring member is responsible for ensuring payment, compliance with rules, and guest behavior.
Any damage, violation, or unpaid fees by a guest will be billed to the sponsoring member.
Conduct and Behavior
The following are not permitted:
Loud, abusive, or harassing language
Unsafe lifting or deliberate equipment damage
Smoking, alcohol, or illegal drugs
Violations may result in immediate removal and termination of membership without refund.
Violation of Rules
Members or guests who violate these rules will be asked to correct behavior or leave.
Repeated or serious violations may lead to membership termination and, if applicable, the early-termination fee.
2. Terms & Conditions
These Terms govern your access to H.O.T. Barbell Club LLC’s facilities, services, and website.
By using our services, you agree to these Terms.
Eligibility: Memberships are for individuals 18 or older; minors require guardian consent.
Payments: You authorize recurring charges via Mindbody. Failed payments may incur a $25 fee.
Auto-Renewal: Memberships renew automatically unless canceled 5 days before renewal.
Guest Responsibility: Members must ensure guests sign a waiver and pay the day-pass fee.
Termination: H.O.T. Barbell Club LLC may suspend or cancel membership for violations, unsafe conduct, or non-payment.
Health & Risk: You certify you are healthy enough for physical activity and understand all participation is at your own risk.
Governing Law: These Terms are governed by California law; disputes shall be heard in San Bernardino County.
Continued use of our facilities or website constitutes acceptance of these Terms.
3. Purchase Policy (Summary)
All purchases through the H.O.T. Barbell Club LLC Mindbody Store are subject to the following terms:
Memberships renew automatically unless canceled ≥ 5 days before renewal.
No refunds for memberships, day passes, or digital products except as required by law.
Failed payments may incur a $25 processing fee.
Early cancellation of contracted memberships may result in a $200 termination fee.
Event and coaching purchases are non-refundable but may be transferred with ≥ 48-hour notice.
For full details, see the complete Purchase Policy available on our online store.
4. Privacy Policy
This Privacy Policy explains how H.O.T. Barbell Club LLC (“we,” “our,” “us”) collects, uses, and protects personal information when you use our website, purchase memberships, or access our facility.
Information Collected
We collect:
Personal data (name, contact info, date of birth, emergency contact)
Payment data (processed securely through Mindbody)
Access and security data (door-code logs, surveillance footage)
Voluntary health or fitness info relevant to safe participation
How We Use Information
Manage memberships, billing, and facility access
Communicate updates and respond to inquiries
Ensure safety, prevent unauthorized entry, and maintain operations
Comply with legal obligations
We do not sell personal information.
Sharing of Information
Shared only as necessary with trusted partners:
Mindbody Inc. for membership management and billing
Payment processors for transactions
Security vendors for door access and video systems
Law enforcement or regulators when required by law
Data Security
We maintain reasonable administrative, physical, and electronic safeguards including SSL encryption, password-protected systems, and limited-duration camera footage.
Video Surveillance Notice
For member safety, video surveillance is in use in all public areas.
Cameras are not placed in restrooms or private spaces.
By entering the facility, you consent to being recorded for safety and policy enforcement.
Footage is retained for a limited period and handled according to this Privacy Policy.
Your Rights (California Residents)
You may request access, correction, or deletion of your personal data by contacting info@hotbarbell.com.
We will respond within the timeframe required by California law.
Data Retention
Membership and transaction records are retained only as long as needed for business and legal purposes.
Video and access logs are kept temporarily and deleted or overwritten routinely.
Cookies & Online Tracking
Our website and Mindbody pages may use cookies for analytics and user experience.
You may disable cookies through your browser settings.
5. Video Surveillance and Security Notice
H.O.T. Barbell Club LLC uses video surveillance and electronic access systems for the safety of members and property.
By entering or using the facility, you acknowledge and consent to recording in public areas.
Video may be reviewed in the event of incidents, rule violations, or lawful requests.
Recordings are not monitored in real time and are retained for a limited period.
6. Contact Information
Questions or requests regarding these policies may be directed to:
📧 info@hotbarbell.com
📍 1455 W. Park Avenue, Suite B, Redlands, CA 92373